Use Case
Automated Document Processing in Daily Operations
invoices, contracts, forms, captured automatically
Documents arrive in every company every day, and to this day are mostly opened, sorted, read and typed into the system by hand. We automate this entire intake process: documents are recognised, the relevant data is extracted, checked and handed straight to the right place in your systems.
Any format
PDF, scan, photo, paper
Straight-through
Standard cases hands-free
Verified data
Straight into ERP/DMS
Use Case
Where document intake eats up time today
Whether invoices in accounting, contracts in contract management, delivery notes in goods receipt or forms in onboarding: the path from an incoming document to usable information is almost everywhere manual. This costs time, creates errors and slows down downstream processes.
Manual reviewing and typing
Every document is opened, read and transferred into ERP, DMS or domain software by hand.
Errors and media breaks
Transferring creates typos, duplicates and inconsistencies that later have to be corrected at great effort.
Long turnaround times
Invoices miss early-payment discount deadlines, contracts sit idle, cases stall, because processing is stuck in the inbox.
Content that's hard to find
Content sits in PDFs and scans instead of searchable, structured data, searching and analysing becomes tedious.
The heart of the problem
It isn't the single document that's expensive, but the sum: thousands of small manual steps per month that nobody would call value-adding.
Use Case
How document intake works with us
We automate a document's entire journey, from arrival to the posted, filed information. You define which document types are handled how; processing then runs largely automatically, with people only where it's genuinely needed.
Central intake from all sources
Email mailboxes, upload portals, scan folders and interfaces converge in one inbox, whether PDF, scan, photo or paper document.
Document type recognised automatically
Invoice, contract, delivery note or form is recognised on its own and routed to the appropriate processing path.
Relevant data extracted
Amounts, dates, line items, contract parties and deadlines are read out, even from scanned or handwritten documents.
Automatic validation and matching
Extracted data is checked for completeness and plausibility and matched, for example, against purchase orders or master data.
Exceptions routed to staff
Only unclear or deviating cases land with your team for approval, the rest runs through as straight-through processing.
Handover into your systems
Verified data and documents go straight into ERP, DMS, CRM or domain application, without re-keying.
Full traceability
Every step is logged, every document filed in an audit-proof way and made findable at any time.
The result
A manual inbox becomes an automated data stream, your team only reviews instead of capturing everything itself.
Use Case
What it delivers in daily operations
The benefit shows not in the technology but directly in your processes: shorter turnaround times, fewer errors and staff who focus on content instead of typing.
Significantly shorter turnaround
Documents are processed in minutes instead of days, discount deadlines and dates are reliably met.
Lower processing costs
Cost per document drops noticeably because the manual effort per document is almost entirely eliminated.
Higher data quality
Automatic extraction and validation reduce typos, duplicates and posting errors.
Scales with volume
Rising document volumes are absorbed without additional staff, even at peak times.
Relieved departments
Accounting, purchasing and case handling win back time for value-adding tasks.
Structured, usable data
PDFs and scans become searchable data that can be analysed and reused.
Transparency over intake
You see at any time which documents have arrived, are in progress or are completed.
Audit and compliance proof
Seamless logging and audit-proof filing make audits and documentation duties easier.
In short: your documents practically capture themselves, faster, cheaper and with better data quality than any manual handling.
Done with
manual typing?
Contact us for a no-obligation initial conversation and learn how to process your document intake, from invoice to contract, largely automatically.